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Personal Information Protection Policy

Personal Information Protection Policy

Established: March 1, 2021
Last revised: September 4, 2026

Liberogic Inc. (hereinafter referred to as the "Company") operates businesses in website planning, production, development, and operation. We recognize that protecting the personal information, individual numbers, and specific personal information of our customers, business partners, employees, and other stakeholders is a critical responsibility. Accordingly, based on our personal information protection philosophy and the code of conduct we have established, we fully recognize our social mission, protect individuals' rights, and comply with laws and regulations concerning personal information.
In addition, we hereby declare that we will build a personal information protection management system to implement the policies set out below, and that the entire company will work together toward its continuous improvement, while remaining constantly aware of trends in the latest IT technologies, changes in social expectations, and shifts in the business environment.

  1. The Company acquires, uses, and provides personal information appropriately, and will not handle personal information beyond the scope necessary to achieve the specified purposes of use. We will also take the measures necessary to ensure this.
  2. The Company will comply with laws and regulations, guidelines established by the government, and other norms concerning the handling of personal information.
  3. The Company will take reasonable security measures to prevent risks such as leakage, loss, or damage of personal information, and will invest management resources suited to the actual conditions of our business to continuously improve our personal information security framework. In the event of an incident, we will promptly take corrective measures.
  4. The Company will respond promptly and sincerely to complaints and inquiries regarding the handling of personal information.
  5. The personal information protection management system will be reviewed and continuously improved in a timely and appropriate manner, taking into account changes in the environment surrounding the Company and actual conditions.

Liberogic Inc.
Tadanori Morimoto, Representative Director

[Contact for Privacy Policy Inquiries and Personal Information Complaints and Consultations]
2F Bankin Kaikan, 1-3-37 Mita, Minato-ku, Tokyo 108-0073, Japan
Liberogic Inc., Personal Information Inquiry Desk: Momoko Shigeta
Email address
[email protected]
Privacy Mark

Handling of Personal Information

In accordance with JIS Q 15001:2023 (J.8.5, measures for information obtained directly from the individual in writing under J.8.4), Liberogic Inc. collects and stores personal information.
Personal information will be used only for the purposes listed in Section 3 below and will not be used beyond the scope of those purposes.

  1. Organization name

    Organization name
    Liberogic Inc.

  2. Name, department, and contact information of the administrator responsible for personal information

    Administrator name
    Personal Information Protection Administrator: Momoko Shigeta
    Contact information
    Phone: 03-6809-4366
    Email: [email protected]

  3. Purposes of Use of Personal Information

    The personal information handled by Liberogic is as follows.

    Category Personal Information Purpose of Use
    (1) Personal information of employees (including former employees) Resumes, work history statements, skill sheets, salary information, health checkup records, etc. Personnel and labor management, technical information management, health management, etc.
    (2) Personal information of job applicants who have applied to Liberogic Resumes, work history statements, etc. For recruitment screening
    (3) Personal information of partner company sales representatives Business cards To ensure smooth business transactions
    (4) Information on partner company engineers Skill sheets, etc. For technical information management
    (5) Personal information of inquirers Name, email address, etc. To respond to inquiries
    ⑥ Personal information of job applicants received from recruitment websites and similar sources Entry sheets and similar documents For recruitment screening
    ⑦ Personal information of client (business partner) contacts Company name, name, email address, and similar information For the conclusion and performance of contracts, the smooth execution of business operations, and responding to inquiries
    ⑧ Personal information of users of services provided by the Company Username, company name, phone number, email address, date of birth, gender, place of residence or origin, etc. For providing services, user authentication, account management, user support, and improving our services
    ⑨ Payment-related information of service users Credit card holder name, country, and payment history (such as IP address at the time of payment) For the purpose of confirming payment of service usage fees and managing settlements
    (10) Billing information of service users Name of the billing contact, company or organization name of the billing contact, and addressee name for billing For the purpose of issuing invoices for service usage fees

    The items above, (1), (2), (5), (8), (9), and (10), constitute retained personal data (personal information subject to disclosure).

  4. Requests for disclosure of personal information

    You may request that we disclose your personal information, including notification of the purposes of use, disclosure, correction, addition or deletion of content, suspension or erasure of use, suspension of provision to third parties, and disclosure of third-party provision records, by contacting our "Personal Information Inquiry Desk." In such cases, we will verify your identity and respond within a reasonable period. For details on how to submit a disclosure request, please contact the "Personal Information Inquiry Desk" listed below.

    2F Bankin Kaikan, 1-3-37 Mita, Minato-ku, Tokyo 108-0073, Japan
    Liberogic Inc.
    Personal Information Inquiry Desk: Momoko Shigeta
    Email: [email protected]

  5. Information automatically collected when accessing this website

    To ensure the security of the websites you browse and to improve user services, we may collect information about visitors through cookies.
    This website is delivered using services provided by Cloudflare, Inc. (USA), and access logs (IP address, browser type and version, access date and time, etc.) are processed on the company's servers.
    Additionally, content entered into the on-site search and chatbot on this website is sent to an AI service provided by Cloudflare, Inc. in order to generate search results and responses. The entered content and generated responses may be recorded as logs, up to a certain number of entries, on the company's services for the purposes of stable operation of the service, investigating malfunctions, and improving search and response accuracy, and may be viewed by Liberogic Inc. We do not use this information for any purpose other than those stated above, and we do not provide it to third parties.
    Please do not enter personal information such as names, addresses, phone numbers, or email addresses into the on-site search or chatbot.

  6. Handling of Personal Information in Individual Services

    The handling of personal information in individual services separately provided by the Company is governed by the privacy policy and other terms established for each such service.

Notice Regarding Retained Personal Data

Liberogic Inc. (the "Company") hereby publishes the following information regarding requests for disclosure and related procedures (notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use or erasure, suspension of third-party provision, and disclosure of third-party provision records).

  1. Personal Information Protection Manager

    Company Name
    Liberogic Inc.
    Contact Person
    Momoko Shigeta
    Contact information
    Email Address: [email protected]

  2. Purpose of Use of Retained Personal Data

    • Personal information of individuals contacting us regarding our business operations is used to respond to their inquiries.
    • Personal information of our employees (including former employees) is used for personnel and labor management, business administration, health management, security management, and similar purposes.
    • My Number (individual numbers) of our employees and their dependent spouses is used for the purposes specified by law.
    • Information of individuals who apply directly to us is used for recruitment purposes.
    • Personal information of users of our services is used for providing services, identity verification, account management, user support, and service improvement.
    • Used for billing for our service fees and for payment management.

  3. Contact for complaints regarding the handling of retained personal data

    Inquiries regarding retained personal data can be submitted at the contact point below.

    2F Bankin Kaikan, 1-3-37 Mita, Minato-ku, Tokyo 108-0073, Japan
    Liberogic Inc.
    Personal Information Inquiry Desk: Momoko Shigeta
    Email address
    [email protected]

  4. Accredited Personal Information Protection Organization to which we belong

    Note: We only accept complaints regarding the handling of personal information.

    Japan Information Economy Social Promotion Association
    Secretariat, Accredited Personal Information Protection Organization
    1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan (inside Roppongi First Building)
    Contact: 03-5860-7565 / 0120-700-779

  5. Procedures for Disclosure, etc.

    For procedures regarding disclosure, etc. of our company, please refer to the "Procedures for Disclosure, etc. of Retained Personal Data" below.

  6. Security Measures Taken to Safely Manage Personal Information

    When handling personal information, we implement security management measures from four perspectives: organizational, human, physical, and technical.
    In addition, to securely manage and operate personal information, we use the following cloud services provided by external service providers.

    • Google LLC (USA): Cloud services such as Google Workspace
    • Cloudflare, Inc. (USA): Website hosting and AI services
    • Supabase, Inc. (USA): Database and authentication services (data is stored on servers located in Japan)

    All of these services are built on robust infrastructure that complies with international security standards. We implement appropriate security management measures after understanding the personal information protection systems in each provider's country of location, as well as each provider's security policies and changes in the external environment.

Procedures for Disclosure and Other Requests Regarding Retained Personal Data

With respect to retained personal data, you may request notification of the purposes of use, disclosure, correction, addition, or deletion of content, suspension of use or erasure, suspension of third-party provision, and disclosure of records of third-party provision.
Liberogic Inc. will handle requests for disclosure and other requests regarding personal information according to the following procedure.

  1. Receipt of Requests for Disclosure and Other Requests

    1. Please contact the address below.
      Liberogic Inc. will mail you a "Request Form for Disclosure of Retained Personal Data." Once you receive it and have agreed to our "Handling of Personal Information," please mail or deliver it, along with the necessary documents attached, to the address below.
      2F Bankin Kaikan, 1-3-37 Mita, Minato-ku, Tokyo 108-0073, Japan
      Liberogic Inc. Personal Information Inquiry Desk, Momoko Shigeta
      Email: [email protected]
    2. Method for Confirming That the Requester Is the Person Themselves or an Authorized Agent
      1. To confirm that the person making the request for disclosure and other requests is the data subject, the Complaints and Inquiries Desk Manager will verify identity using the identification documents specified below.
      2. To confirm that the person making the request for disclosure and other requests is an authorized agent, in addition to identification documents for the data subject making the request, the Complaints and Inquiries Desk Manager will verify the agent's relationship to the data subject and the agent's identity using the documents specified below, categorized by voluntary agent or statutory agent (legal guardian, adult guardian, or parent with parental authority).
      3. Identification documents for the data subject and the agent must be copies of a photo-bearing certificate issued by a public institution, as shown below.
        1. Driver's license
        2. Passport
        3. My Number Card (front side)
        4. Residence card or Special Permanent Resident Certificate
      4. The following documents are required to certify the relationship between the person requesting disclosure and their representative.
        1. For an voluntary agent: A power of attorney stating that the agent is authorized to receive the results of the disclosure request.
        2. For a minor's guardian: A certified copy of the family register or a certificate of registered matters (either issued within the past 6 months).
        3. For an adult guardian: A certificate of registered matters (issued within the past 6 months).
        4. For a parent with parental authority: A certified copy of the family register or a resident record (either issued within the past 6 months).

  2. Fee for disclosure requests and payment method

    A fee of the following amount (including postage charged separately) is required for each request only when requesting notification of the purpose of use or disclosure. Please enclose postal money orders in the amount shown below when mailing your request documents.

    1. Fee amount: 1,000 yen

  3. Notification of Review Results

    We will notify you of the results of our internal review without delay, using the methods described below. Responses to disclosure requests (including disclosure of records of third-party provision) will be made by the method you prefer. However, if that method is difficult to carry out, we will explain the reason and respond by Registered Special Delivery mail. Notifications regarding the purpose of use, corrections, additions or deletions, suspension or deletion of use, and suspension of third-party provision will be answered by telephone or email.