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Privacy Policy

privacy policy

privacy policy

Enacted on March 1, 2021
Final revision date: October 1, 2023

Liberogic Inc. (hereinafter referred to as "our company") is engaged in the planning, production, development, and operation of websites, and recognizes that protecting the personal information, individual numbers, and specific personal information of customers, business partners, employees, etc. is an important responsibility. Therefore, based on our personal information protection philosophy and our own established code of conduct, we are fully aware of our social mission, protect the rights of individuals, and comply with laws and regulations regarding personal information.
We also declare that we will build a personal information protection management system to embody the policy set out below, and will work as a company to continually improve it while constantly keeping abreast of the latest trends in IT technology, changes in societal demands, and fluctuations in the business environment.

  1. We will acquire, use, and provide personal information appropriately, and will not handle personal information beyond the scope necessary to achieve the specified purposes of use. We will also take measures to ensure this.
  2. We will comply with laws and regulations, national guidelines, and other standards regarding the handling of personal information.
  3. We will take reasonable safety measures to prevent the risk of personal information being leaked, lost, or damaged, and will invest management resources in line with the actual circumstances of our business to continually improve our personal information security system. In the unlikely event of an emergency, we will take prompt corrective measures.
  4. We will respond promptly and sincerely to any complaints or inquiries regarding the handling of personal information.
  5. We will review and continuously improve our personal information protection management system in a timely and appropriate manner, taking into account changes in the environment surrounding our company and the current situation.

Liberogic Inc.
President and CEO: Tadanori Morimoto
End

[Contact information for inquiries regarding the Personal Information Protection Policy and complaints/consultation desk regarding personal information]
2F Sheet Metal Hall, 1-3-37 Mita, Minato-ku, Tokyo 108-0073
Liberogic Inc. Personal Information Inquiry Contact: Momoko Handa
email address
privacy@liberogic.jp
Privacy Mark

Handling of personal information

We collect and store personal information in accordance with A.3.4.2.5 of JIS Q 15001:2017 (measures for obtaining personal information directly from the individual in writing under A.3.4.2.4).
Personal information obtained through this input form will be handled for the purposes set out in the three sections below, and will not be used beyond the scope of these purposes.

  1. Name of organization
    Name of organization
    Liberogic Inc.
  2. Name, affiliation and contact details of the administrator of personal information
    Administrator Name
    Personal Information Protection Manager: Momoko Handa
    contact address
    Tel: 03-6809-4366
    Email address: privacy@liberogic.jp
  3. Purpose of use of personal information
    1. Personal information of those who make inquiries regarding our business will be used to respond to the inquiries.
    2. The personal information of job applicants will be used for recruitment purposes (it will not be provided to the following third parties):
  4. Provision of personal information to third parties

    (If not provided)
    We will not provide personal information you provide to third parties except in the following cases:

    1. When the individual has given their consent
    2. When required by law
    3. When it is necessary to protect a person's life, body, or property, and it is difficult to obtain the person's consent
    4. When it is particularly necessary to improve public health or promote the healthy development of children, and it is difficult to obtain the individual's consent.
    5. When it is necessary to cooperate with a national government agency, local government, or a party commissioned by them in carrying out legally required duties, and obtaining the individual's consent would likely impede the performance of those duties.

    (If provided)
    We will provide the personal information you provide to third parties as follows:

    1. Purpose of providing to third parties: To notify you about new products and services
    2. Items of personal information to be provided: Name, address, membership number, email address
    3. Means or method of provision: Sent by mail.
    4. Type and attributes of recipients or organizations: Our group companies
    5. Contract regarding handling of personal information: Confidentiality agreement obligates appropriate protection of personal information
  5. Entrustment of personal information handling

    (When outsourcing)
    In order to provide better service to our customers, we outsource some of our business operations. We may entrust personal information to these contractors. In such cases, we select contractors who are deemed to handle personal information appropriately, and we stipulate in contracts and other documents the necessary measures to prevent the leakage of customers' personal information, such as the proper management and confidentiality of personal information, and ensure that they implement appropriate management.

  6. Request for disclosure of personal information

    You may contact our "Personal Information Inquiry Desk" to request the disclosure of your personal information (notification of purpose of use, disclosure, correction/addition/deletion of content, suspension or erasure of use, suspension of provision to third parties, disclosure of provision records). In such cases, we will respond within a reasonable period of time after verifying your identity. For details on requests for disclosure, etc., please contact the "Personal Information Inquiry Desk" listed below.

    2F Sheet Metal Hall, 1-3-37 Mita, Minato-ku, Tokyo 108-0073
    Liberogic Inc. Personal Information Inquiry Contact Momoko Handa
    Email address: privacy@liberogic.jp
  7. Voluntary provision of personal information

    Whether or not you provide your personal information to us is entirely up to you. However, if you do not provide the necessary information, we may not be able to provide our services appropriately.

  8. Information automatically acquired when you access this website

    In order to ensure the security of the website you visit and improve user service, we may collect information about you using cookies.

Dissemination of matters related to retained personal data

Liberogic Inc. (hereinafter referred to as "our company") hereby informs you of the following matters regarding requests for disclosure, etc. (notification of purpose of use, disclosure, correction/addition/deletion of content, suspension or erasure of use, suspension of provision to third parties, disclosure of provision records).

  1. Personal Information Protection Manager
    Contact person name
    Fantian Peach
    contact address
    Email address: privacy@liberogic.jp
  2. Purpose of use of retained personal data
    • Personal information of those who make inquiries regarding our business will be used to respond to the inquiries.
    • Personal information of our employees is used for personnel and labor management, business management, health management, security management, etc.
    • The personal numbers of our employees and their dependent spouses are used for purposes specified by law.
    • Information on direct applicants to our company is used for recruitment purposes
  3. Contact for complaints regarding the handling of retained personal data

    For inquiries regarding personal data held by us, please contact us at the following desk.

    2F Sheet Metal Hall, 1-3-37 Mita, Minato-ku, Tokyo 108-0073
    Liberogic Inc. Personal Information Inquiry Contact: Momoko Handa
    email address
    privacy@liberogic.jp
  4. About the certified personal information protection organization to which our company belongs

    Our company does not belong to any certified personal information protection organization.

  5. Disclosure procedures

    For our disclosure procedures, please refer to "Procedures for Disclosure of Retained Personal Data" below.

  6. Measures taken to ensure the safe management of personal information

    When actually handling personal information, we take safety management measures from four perspectives: organizational, human, physical, and technical. For details on safety management measures, please contact us using the "Inquiry Form."

Procedures for disclosure of retained personal data

Regarding personal data held by us, you can request notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension or erasure of use, suspension of provision to third parties, and disclosure of provision records.
We will respond to requests for disclosure of personal information, etc., using the following procedure.

  1. Acceptance of requests for disclosure, etc.
    1. Please contact us at the address below.
      We will mail you the "designated form." Once it arrives, please agree to our "Personal Information Handling Policy," then attach the necessary documents and mail or bring it to the address below.
      2F Sheet Metal Hall, 1-3-37 Mita, Minato-ku, Tokyo 108-0073
      Liberogic Inc. Personal Information Inquiry Contact: Momoko Handa
      Email address: privacy@liberogic.jp
    2. Method of verifying that the person making the disclosure request is the individual or their representative
      1. The person requesting disclosure, etc. will be identified by the person in charge of the complaints desk using the documents required to verify the identity of the person requesting disclosure, etc.
      2. The person requesting disclosure, etc. will be confirmed as an agent by the Complaints Desk Manager using documents verifying the identity of the person requesting disclosure, as well as documents verifying the agent's relationship with the person subject to disclosure as set out below for both voluntary and legal representatives (guardian of a minor, guardian of an adult, or person with parental authority).
      3. Documents required to verify the identity of the individual and their representative include copies of photographic certificates issued by public institutions, such as the examples below.
        1. driver's license
        2. Passport
        3. My Number Card (front)
        4. Residence card or special permanent resident certificate
      4. The documents proving the agent relationship between the person to whom the information is to be disclosed are as follows:
        1. In the case of an authorized representative: A letter of attorney stating that "the authority to receive the results of disclosure, etc." is delegated
        2. In the case of guardianship of a minor: Family register or certificate of registered matters (both issued within the last six months)
        3. In the case of an adult guardian: Certificate of registered matters (issued within six months)
        4. For parents: Family register or resident card (issued within the last six months)
  2. Fees for "requests for disclosure, etc." and collection method

    Only when requesting notification of purpose of use or disclosure will the following amount (including postage, which will be charged separately) be charged per request. Please enclose a postal money order for the amount listed below when mailing your request documents.

    1. Fee amount: 1,000 yen
  3. Notification of review results

    We will notify you of the results of our internal review without delay using the following methods.

    1. Mailing or handing over of documents

    The written document will be sent by one of the following appropriate methods:

    1. The response will be mailed to the address of the person or legal representative registered.
    2. The response will be emailed to the registered email address of the individual or their legal representative.